Landscaping quotes need quantities and specifications because plant size, material depth and access can change the price dramatically. This template separates labor, living material, bulk material and equipment so substitutions can be reviewed without rebuilding the entire quote.
Use a plant or material schedule when the selection list is long, and summarize it in the quote. Record who handles irrigation, utility marking, permits and aftercare before the customer accepts.
Specify quantities and installed condition
List plant species or approved equivalents, container or caliper size, material type, coverage or depth and whether delivery and installation are included. A product name without an installed quantity is not enough to compare quotes.
For hardscape work, describe base preparation, edge restraint and disposal as well as the visible finish material.
Address availability and aftercare
Living material and seasonal products can become unavailable. State the substitution approval process and how a price difference will be handled.
Identify watering, establishment care and warranty conditions in the governing agreement. The final landscaping invoice should reference the accepted quote and any approved substitutions.
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Frequently asked questions
What belongs in a landscaping quote?
Include site, scope, quantities, plant or material specifications, labor, equipment, delivery, disposal, exclusions, availability, schedule, validity and acceptance terms.
How should plant substitutions work?
Name acceptable substitutions or require approval, then document any price or design change before installation.
Should maintenance be part of the installation quote?
Show establishment care or recurring maintenance as a separate line or option so the customer can distinguish installation from ongoing service.
What if underground conditions are unknown?
State the assumption and the process for documenting and approving additional work after utilities, roots, rock or drainage conditions are discovered.