Roofing bills by the square (100 sq ft), and customers increasingly know it — so this template prefills per-square lines for tear-off and install, with flashing work separate. The bracketed placeholders hold the range structure; set your real per-square rates and they persist.
The notes block carries the three things roofing customers look for after the crew leaves: the warranty pair (manufacturer + workmanship), the scope reference, and the nail sweep. Include them and the invoice doubles as the closing document.
Per-square billing that reconciles to the proposal
Bill the same square count the proposal quoted; if decking repairs or an extra layer changed the number, show the delta as its own line (“Decking replacement — 6 sheets 7/16 OSB @ $95”). Roofing disputes are almost always reconciliation disputes — one-to-one lines against the proposal prevent them.
Steep-slope, high access and multi-layer tear-offs carry premiums: put the premium in the per-square rate of the affected line and say why in the description, rather than a vague “difficulty charge”.
Insurance jobs and supplements
On insurance-funded replacements, invoice against the carrier’s approved scope and bill supplements separately, referencing the approval (“Supplement #2 — drip edge per IRC, approved 5/14”). Homeowners pay deductible and upgrades; the invoice should show that split explicitly.
Never invoice “insurance will cover it” amounts that aren’t approved in writing — supplements without paper become your write-offs. The terms line here anchors supplements to approved scope for exactly that reason.
Download this document in an editable format
Use the generator above, then choose Word or Excel in the download menu. The file is created locally from the current document.
Frequently asked questions
What does a roofing square cost to replace?
US asphalt replacement commonly lands $350–600+ per square installed depending on region, pitch, access and shingle grade — with tear-off billed separately per square and layer. Metal and specialty systems run multiples of that.
How should deposits work on roofing jobs?
10–30% on signing is typical (some states cap it), often with a materials draw on delivery for larger jobs. Show received deposits on the final invoice via “Amount paid” so the balance is unambiguous.
What belongs in roofing warranty language?
Both warranties, named: the manufacturer’s shingle warranty (registered where applicable) and your separate workmanship warranty in years. State that flashing reuse (if any) is excluded — it is the honest norm.
Do roofers charge sales tax?
State-dependent, and often different for repair vs full replacement (capital improvement rules). Many roofers pay tax on materials at purchase and don’t tax the customer invoice — verify your state’s rule.