This timesheet template calculates hours multiplied by the rate for every entry and adds the billable total automatically. Use one line per day, task or work session. The period start and period end fields keep each submission tied to the correct week or billing cycle.
For a simple employee timesheet, set every rate to zero and use the Hours column only. For freelance or consulting work, enter the agreed hourly rate so the document doubles as the calculation behind the next invoice. The Excel download keeps formulas editable.
How to make a timesheet clients can approve quickly
Write entries that answer what happened without exposing unnecessary detail: “Homepage wireframes and review” is more useful than “Design.” Keep dates in the description, use decimal hours consistently, and separate work billed at different rates.
Submit timesheets on a predictable cadence. Weekly approval reduces memory disputes and catches scope problems before a month of time accumulates. Put the client, project name and any PO number in the document so accounts payable can match it later.
Decimal hours and rounding
Convert minutes to decimal hours before entry: 15 minutes is 0.25, 30 minutes is 0.5 and 45 minutes is 0.75. If your agreement allows rounding, state the increment—such as six minutes or fifteen minutes—and apply it the same way to every entry.
The billable-hours calculator linked below can convert hours and minutes before you add a line. Do not silently round each task upward; clients are more likely to approve a transparent, consistent sheet.
Download this document in an editable format
Use the generator above, then choose Word or Excel in the download menu. The file is created locally from the current document.
Frequently asked questions
Can this timesheet calculate pay or invoice value?
Yes. Enter hours as the quantity and the hourly price as the rate. Each line and the billable total calculate automatically.
How do I enter 45 minutes?
Enter 0.75 hours. Fifteen minutes is 0.25 and thirty minutes is 0.5.
Can I use it as a non-billable employee timesheet?
Yes. Set the rate to zero and record hours by date or task. The exported sheet still provides a clean time record.
Is an Excel version available?
Yes. Choose Excel in the download menu to get an editable XLSX file with formulas.