Goods-transport billing runs on references: the consignment/LR number, vehicle number, route, weight, and the POD (proof of delivery) that releases payment. This format carries all of them — the freight line names route, LR and vehicle, and the terms tie payment to the signed POD.
GTA treatment depends on the service, supplier option, recipient category and current notification. The tax field is editable; confirm the applicable forward- or reverse-charge treatment rather than assuming that a zero rate is correct.
The reference chain that gets freight paid
Every freight invoice line should be traceable: LR number → e-way bill → POD. Consignees’ accounts teams match all three before releasing payment, so printing them on the invoice (and attaching the signed POD) is the difference between 15-day and 60-day realization.
Bill detention explicitly — free hours stated, per-day rate printed, occurrences dated. Detention is the most under-collected revenue in road transport purely because it reaches the invoice as an argument instead of a pre-printed line.
Rate structures: per trip, per ton, per km
Full-truck-load bills per trip on the route; part-load and bulk bill per ton (quantity = tonnage, rate = per-ton); contracted lanes bill per km. The same three fields model each — put the basis in the description so the math audits itself.
Fuel surcharges, where contracted, apply as a percentage line calculated on the freight amount with the index reference named. Loading/unloading and toll recoveries stay as separate lines at agreed or actual rates.
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Frequently asked questions
Who pays GST on goods transport?
It depends on the current GTA notification, supplier option, recipient category and transaction. Confirm who accounts for GST and the required wording before issuing the document.
What is an LR number and why is it on the invoice?
The lorry receipt (consignment note) number issued at booking — it is the contract of carriage reference. Invoices without it stall in the consignee’s three-way match.
How is detention charged?
Free time (e.g. 24–48 hours for loading/unloading) is stated in the contract; beyond it, a per-day rate applies per vehicle. Pre-print the rate and bill it dated — collected detention starts as visible terms.
What documents accompany a freight invoice?
Signed POD, LR copy, e-way bill where applicable, and weighment slip for per-ton billing. Attach or reference them — payment clocks start when the set is complete.