A taxi or cab invoice records the trip — route, date, vehicle — and prices it per kilometer, per trip, or per day, with driver allowance and tolls as separate lines. This page produces that format: the prefill shows a fixed airport transfer plus an outstation per-km line, the two structures that cover most cab billing.
The 5% GST prefill matches the common slab for cab operators in India (charged without input credit); operators under different schemes should set their actual treatment. For corporate clients, the trip-sheet reference in the notes is what gets the invoice through accounts.
Per-km, per-trip and per-day structures
Local transfers bill per trip at fixed rates; outstation bills per km with a minimum daily km guarantee (250 km/day is the common convention) plus driver allowance and night-halt charges; corporate duty bills per day or per package with overtime per hour. Whichever applies, the quantity × rate fields here model it directly.
Show the route and odometer-based kilometers on the invoice — corporate passengers reconcile against trip sheets, and the visible math (“250 km × ₹14”) is what makes outstation bills undisputed.
Tolls, allowances and the extras that cause arguments
Tolls, parking and interstate permits bill at actuals with receipts — never marked up, always their own line. Driver allowance and night halt are fixed per-day amounts stated up front; waiting time beyond included minutes bills per hour at a printed rate.
For hotel and travel-agency tie-ups, add the booking reference per trip and invoice monthly with trips listed line by line — aggregated monthly billing with per-trip detail is the format agency accounts expect.
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Frequently asked questions
What GST applies to taxi services?
Cab services in India commonly attract 5% GST without input credit (with an option structure for operators); app-aggregated rides are handled by the platform. Verify your scheme — the field applies whatever rate you set.
How is outstation billing calculated?
Per km on the higher of actual or minimum guaranteed kilometers (commonly 250 km/day), plus driver allowance, night halt, tolls and permits at actuals. Print each component — bundled outstation totals are where disputes live.
What should a corporate cab invoice include?
Trip date, route, vehicle and registration, km, fare basis, trip-sheet or booking reference, and the company’s GSTIN for credit where applicable. Monthly consolidated invoices should itemize every trip.
Do tolls get taxed on the invoice?
Tolls are reimbursements at actuals, listed separately with receipts — standard practice keeps them outside the taxable fare line. Follow your accountant’s treatment for your scheme.