A hotel invoice (guest folio) itemizes the stay — room nights at tariff, food and beverage, extras — with tax shown per the applicable slab and check-in/out recorded. This page produces that format as a PDF: fill the guest and stay details, adjust the lines, and download.
The prefill uses INR and a 5% GST rate, the slab currently applicable to standard room tariffs in India — luxury tariffs attract a higher slab, and rates are set by notification, so the notes tell the guest which slab was applied. Outside India, set your local rate and currency; the format itself is universal.
What a hotel bill must show
Guest name, check-in and check-out dates and times, room number and category, nightly tariff × nights, itemized extras (restaurant, room service, laundry, minibar), taxes per applicable rate, advances received, and the balance collected at check-out. Corporate guests additionally need the company name and GSTIN on the invoice to claim input credit.
Show advances and online-travel-agency prepayments under “Amount paid” so the folio reconciles to what the guest actually settles at the desk — mismatched folios are the top cause of check-out disputes and OTA chargebacks.
GST on hotel stays, without the confusion
Hotel GST classifications and rates are set by current Indian notifications and can change. Verify the treatment for the room value, property and service date instead of relying on a hard-coded slab in a reusable template.
Restaurant service inside hotels can carry different GST treatment from the room, which is why F&B appears as its own line with its own bill attached. For corporate bookings, the GSTIN block in the notes is what makes the invoice creditable.
Download this document in an editable format
Use the generator above, then choose Word or Excel in the download menu. The file is created locally from the current document.
Frequently asked questions
What GST rate applies to hotel rooms?
Use the current rate and classification in the applicable CBIC/GST Council notification for the stay. This template does not determine the rate from the room charge.
Can a guest claim GST credit on a hotel stay?
Business guests can claim input credit when the invoice carries their company name and GSTIN and the stay is for business — and credit rules differ for stays in another state. The invoice fields here support it; the guest’s eligibility is their accountant’s call.
How are OTA bookings invoiced?
The hotel still issues the guest folio: room per the OTA rate, prepaid amount shown as Amount paid, extras collected directly. The OTA’s commission invoice to the hotel is a separate document.
Does this format work outside India?
Yes — the folio structure is universal. Change currency and set your local tax (VAT, occupancy tax as applicable); many jurisdictions also levy per-night city taxes, which belong as their own line.