Tutoring bills cleanly as sessions × rate, invoiced weekly or monthly to the parent or student. This template prefills a month of sessions with the two policies every tutor eventually needs in writing: the 24-hour cancellation rule, and package-hour expiry.
Private rates commonly run $40–100+/hr by subject and level — test prep and specialized subjects at the top. The progress note in the invoice notes is a retention device: parents renew tutors who show the arc, and the invoice is the one document they always open.
Sessions, packages and no-shows
List session dates on every invoice — it reconciles calendars, documents attendance for the cancellation policy, and preempts “did we have four or five?”. Bill no-shows and late cancels as their own labeled line per your stated policy; burying them poisons the relationship.
Prepaid packages (10 hours at a discount) invoice once, in advance, with expiry stated. Track drawdown in the notes (“6 of 10 hours used”) so the renewal conversation starts itself.
Group rates, travel and online sessions
Small-group tutoring bills per student at a reduced individual rate (e.g. $35/student for pairs vs $60 solo) — invoice each family separately with the group noted. In-home tutoring beyond a radius carries a travel line; online sessions at parity or slightly below in-person is now the norm.
For agency or school-contract work, invoice the organization monthly with a per-student session log attached — organizations pay on documentation, not memory.
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Frequently asked questions
How much should I charge for tutoring?
US private rates: $40–70/hr for school subjects, $60–120+ for test prep and university-level, premium markets higher. Certified-teacher status and results history justify the top of range.
Should parents pay before or after sessions?
Weekly/monthly billing after sessions suits ongoing arrangements; prepaid packages suit commitment (with a discount for prepay). Never run more than a month of unbilled sessions.
How do I enforce a cancellation policy?
State it on every invoice, then bill the first violation as its own line, politely. Families respect policies that are administered consistently and invisibly resent tutors who absorb chaos.
Is tutoring taxable?
Educational services are generally exempt from US sales tax, and tutoring typically follows suit — but you owe income tax on it everywhere, so keep the invoice trail. VAT rules vary; private tuition has exemptions in some countries.