This template provides editable fields used on many UK and EU VAT invoices, including the seller’s VAT number and a separately calculated VAT amount. GBP and the UK 20% standard rate are prefilled as examples and can be changed.
It is not a VAT decision engine. Seller and customer status, place of supply, invoice type, tax point, rate, currency conversion and special wording can change what the invoice must contain.
Full-invoice fields to verify
UK guidance requires fields including a unique identification number, supplier and customer details, supply description, supply date, invoice date, amounts and VAT information. EU VAT rules define common full-invoice particulars and allow national variations within the Directive.
Simplified-invoice thresholds and permitted fields differ. Check the relevant national authority rather than assuming the UK simplified-invoice rule applies throughout the EU.
Rates, exemptions and special wording
Use the rate and treatment for the actual supply. Zero-rated and exempt are not interchangeable, and a reverse charge applies only when the governing rule and transaction facts support it.
Special cases may require wording for reverse charge, self-billing, exemptions, margin schemes or cash accounting. This tool lets you add notes but does not decide which phrase is legally appropriate.
Download this document in an editable format
Use the generator above, then choose Word or Excel in the download menu. The file is created locally from the current document.
Frequently asked questions
Do I show VAT if I am not VAT-registered?
Do not charge VAT if you are not registered or otherwise authorized. The UK registration threshold is £90,000 of taxable turnover as reviewed in July 2026, but registration can also arise in other circumstances. Check current HMRC guidance.
What VAT rate do I charge?
The rate follows the supply and jurisdiction. The prefilled 20% is a UK standard-rate example, not a universal default. Check the applicable authority’s current rate and classification guidance.
How do I invoice an EU business customer from the UK?
The result depends on whether the supply is goods or services, place-of-supply rules, customer status and evidence. Confirm the treatment and any reverse-charge or export wording with HMRC and the customer’s jurisdiction.
Can one invoice mix VAT rates?
A proper multi-rate invoice can, but this tool calculates one rate for the whole taxable subtotal. Use software that itemizes VAT by rate, or another permitted workflow, when supplies have different treatments.
Primary sources
Reviewed July 29, 2026. Rules change; check the official guidance for your transaction before issuing a tax document.
- Invoicing and taking payment from customers — GOV.UK
- VAT registration thresholds — GOV.UK
- VAT invoicing — European Commission
- EU Tax Information Communication database — European Commission